The Finance Department is responsible for administering the city’s financial operations in accordance with all applicable local, State, and Federal regulations. It maintains the accounts of the City in accordance with generally accepted accounting principles. Functions of the department include purchasing, accounts payable, budget, general ledger, fixed assets, and investment of City funds.

The Finance Department is located on the second floor of City Hall at 101 W. Gold St. in Kings Mountain, NC. The hours of operation are Monday – Friday from 8:30 am – 5:00 pm.

Finance Department Staff

Lori M. Hall Finance Director
704-734-4611
lorih@cityofkm.com

Cathy Herring
Purchasing Agent
704-734-4608
cathyh@cityofkm.com

Betty Mitchell Accountant I
704-730-2151
bettym@cityofkm.com

Beverly Moschler Accountant II
704-734-4607
beverlym@cityofkm.com

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Forms:

Download Vendor Application

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Frequently Asked Questions

GENERAL

What is the City’s tax rate?The city’s tax rate is $.40 per $100.00.

Where do I pay my taxes? Taxes are collected for the City of Kings Mountain by the Cleveland Co Tax Office (704-484-4843) and by the Gaston Co Tax Office (704-866-3158). Please contact these offices for further questions.

What is the fiscal year? Like many governmental entities, the City of Kings Mountain operates on an annual financial year which is distinct from the calendar year (January 1 – December 31). The fiscal year for the City of Kings Mountain begins on July 1 and ends on June 30.

Does the City get audited? Yes. The City of Kings Mountain is audited by an independent external auditing firm on an annual basis.

VENDORS and SUPPLIERS

Please fill out and send us a vendor application and IRS form W-9. (Can be found under “Forms”)

Where do I send invoices? Please mail all invoices C/O Accounts Payable Dept., City of Kings Mountain, PO Box 429, Kings Mountain, NC 28086, or FAX them to 704-734-4590. You may also email any invoicesto beverlym@cityofkm.com. If you have any questions regarding payment or receipt of invoices please call the Accounts Payable Dept. (704-734-4607, 704-730-2151.)

When can I expect to be paid? We are committed to paying all vendors in a timely manner. Our payment terms are net 30 days from date of invoice unless otherwise stated. Checks are processed on a weekly basis and mailed on Fridays. If you have any questions regarding payment or receipt of invoices please call the Accounts Payable Dept. (704-734-4607, 704-730-2151.)

Is the City exempt from State Sales Tax? NO! The City is not tax exempt. The current state sales tax rate is 6.75% (4.75% state and 2% county) and is charged at the point of delivery.

Is the City exempt from Federal Excise Tax? Yes, the city is exempt from Federal Excise Tax.

Is the City exempt from State Motor Fuel Tax? Yes, the city is exempt from NC Motor fuel tax.

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Surplus Property Available for Auction at GovDeals.com

The City of Kings Mountain’s surplus property is available for purchase by the general public through online auction at GovDeals.

You will be able to see what is available through the following link to GovDeals:
www.govdeals.com

In the box titled “State”, select North Carolina from the drop-down list. Next, in the box titled "Seller Name", select Kings Mountain from the drop-down list, and then click on the Search Button. All of Kings Mountain’s items that are currently being auctioned will be displayed.  Please note: If you do not see Kings Mountain listed in the drop-down menu, we are not currently offering any items at auction.

Surplus items will be added as they become available.

NOTE: In order to bid on an item, you must register with GovDeals at www.govdeals.com/eas/BiddersAgreement.cfm. Make sure you read the Bidders Agreement very carefully. It is NOT necessary to register to check what's available.

If you have any questions or need additional information, email Cathy Herring at cathyh@cityofkm.com or call 704-734-4608.

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PURCHASING POLICY

INFORMAL PROCESS

• Obtain Quote(s) (written, telephone, or fax)
• Submit Quote(s) with Purchase Requisition (PR) or Write Quote(s) on PR
• Write Name of Contact Person on Quote(s)
• Building Construction Bids $30,000 - $299,999 originate in purchasing to insure minority participation

FORMAL PROCESS

• Advertise
• Bid Meetings &/or Pre-Bid Meetings
• Public Opening of Bids (Can receive via fax if bonding not required)
• Apparatus, Supplies, Materials, & Equipment Optional Bid Deposit

Construction Bid Deposit & Performance Bond Requirement

Minority Participation Mandated

• Bids Recorded in Minutes of Agenda
• Contract in Writing
• Awarded by City Council

Contracts/quotes can not be divided to avoid bidding.

Don’t have to bid used equipment or state contracted items.

Can “Piggyback” off of other Contracts from governmental units. Requires special provisions.

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BIDS AND RFPs

The reason for this section is to give information to potential vendors relating to procurement opportunities being advertised.

Listed below is a current list of bids. It is the bidder’s responsibility to inform the Purchasing Agent via email cathyh@cityofkm.com when specifications have been downloaded. Changes to the list may occur prior to bid closing and/or opening. It’s the vendor’s responsibility to check the list for updates. Addenda may or may not be posted on this page; however, final bids must represent all specifications as well as all addenda issued.

If you want to bid on any items, it is very important that you contact Cathy Herring at 704-734-4608 or cathyh@cityofkm.com. This will insure that you receive addenda that are issued.

Any questions need to be directed to Cathy Herring 704-734-4608, email: cathyh@cityofkm.com.

Current bid opportunities:

Download Bid: Westover Sewer, King St Sidewalks, and Galilee Sewer

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